Payroll Reporting FAQ

EPR Login

How do I manually file a payroll report?

1. Click on “Payroll Reporting” > “File Payroll Reports.”
2. Select “Due Reports.”
3. Click on the applicable work month and reporting agreement.
   • Add Employees.
     • Select employee from drop down list and click “Add.”
   • Classify Employees
     • All wage and benefits are determined by classification.
   • Enter Hours Worked.
   • Enter Gross Wages (optional).
     • If gross wages are not entered they will calculate at the base wage rate of the classification times the hours entered when updated.
4. Click the “Update” button to calculate benefits.
   • 401(k) contributions (Local #271 Only):
     • Do not automatically calculate and must be entered manually.
     • Are strictly employee elected.
     • Vary in percentage based on the employee election.
     • Are based on gross wages only and do not include vacation.
5. Click “Checkout.”
6. Click “Print Invoices” to prints an invoice and remittance instructions to mail a check.
   • For Local #271 only:
     • The invoice total includes the vacation benefit.
     • The remittance total displays the actual amount due.
7. Click “Submit Report” to move report from “Due Reports” to “Completed Reports.”

How do I print my invoice prior to submitting my payroll report?

1. Download Report.
   • Downloads Report to Excel.
2. Print Invoices.

How do I upload a payroll report?

1. Uploading is recommended for 50 employees or more.
2. Click on “Payroll Reporting” > “File Payroll Reports.”
3. Select “Due Reports.”
4. Click on the applicable work month and reporting agreement.
   • Under “Tasks.”
   • Download the template for correct formatting.
     • Enter required information:
       • First name.
       • Last name.
       • SSN.
       • Classification.
       • Sub-Classification.
       • Hours worked.
       • Gross wages (optional entry).
     • Enter employee elections (optional entry):
       • Union dues
       • 401 (k) contributions (IBEW Local #271 Only):
         • Will not automatically calculate and must be entered manually.
         • Are strictly employee elected.
         • Vary in percentage based on the employee election.
         • Are based on gross wages only and do not include vacation.
     • Save the upload file as a “.csv”
   • Click on “choose file.”
     • Select the saved csv file.
     • Click “upload.”
   • Click “Checkout.”
   • Click “Print Invoices” to prints an invoice and remittance instructions to mail a check.
     • For benefits reported in IBEW Local #271, the remittance instructions display the correct payment amount (vacation is not included).
   • Click “Submit Report.”
     • Moves report from “Due Reports” to “Completed Reports.

What are some of the advantages of uploading my payroll report?

• Eliminates all page refreshes so data loads more quickly.
• Data can be saved in the occurrence the system times out or crashes.
• Templates can be saved with data and reutilized with caution.
• Benefits will automatically calculate once hours and gross wages are uploaded.
• ePR Live verifies all name fields (first, middle, last, suffix) and SSN to ensure accurate reporting of employee information.

What fields can I override for bargained employees?

• Gross Wages.
  • The system will not allow the entry of a figure below the base rate of the classification chosen times the hours worked, however any higher figure will be allowed.
• Union Dues.
  • The amount entered should match exact amount withheld from payroll.

What are the employer eligibility requirements to pay by EFT?

• Acknowledge: (1) Payment must be received by the due date identified in the Collective Bargaining Agreement of each applicable local.  (2) Fringe benefit payments are recorded as received on the date the EFT payment clears the account provided by the employer, not the date it is submitted.  (3) A minimum of three days should be allowed for an EFT submission to clear.
• Report and pay fringe benefits on a monthly frequency.
• Agree to and abide by the terms and conditions set forth by ePR Live.
• Provide and maintain account & routing information on ePR Live. 

How do I pay by EFT?

1. Meet Requirements to pay by EFT.
2. Complete a “KECF EFT Authorization Agreement.”
3. Complete “Manage your EFT settings.” 
   • Where do I manage my EFT settings?
4. At “Checkout” under “Electronic Payments” mark the checkbox under “Pay Now” for each benefit to be paid by EFT.
5. Click “Next” to move to the payment receipt screen.
6. Click “Submit Report.”
   • ​The status of the filed payroll report will change from “submitted” to “processed” when payment is transmitted; however, payments are recorded as received the date the EFT payment clears the account provided by the employer.  A minimum of three (3) days should be allowed for an EFT submission to clear.
   • In the case an electronic payment for fringe benefits is declined due to insufficient funds, the chapter will immediately notify the employer that a check is required for fringe benefit payment.  If the insufficient funds result in late payment, liquidated damages and interest could apply.
7. Click “Print Instructions” prior to submittal to print an invoice.

How do I view completed reports?

1. Click on “Payroll Reporting” > “File Payroll Reports.”
2. Click “Completed Reports.”
3. Select a date in the applicable “Work Month.”
4. Click “Get Reports.”
5. Click on the applicable work month and reporting agreement.
   • Retract.
     • Retract reports to be edited.
     • Not available once the report has been processed (payment applied).
     • Once Retracted, report must be resubmitted.
   • View Payment Coupons.
     • Prints an invoice and remittance instructions.
     • For benefits reported in IBEW Local #271, the remittance instructions display the correct payment amount (vacation is not included).
   • Download this report as entered.
     • Downloads report to excel.

What is subsequent reporting?

• All employees and classifications reported on the previous month will automatically populate for the current month with zero hours.
  • If an employee was misclassified the previous month, the error will continue on the following month.
  • If an apprentice was advanced one month both entries will appear the following month.
• Weekly Reporters.
  • Week 1 will pull the employee roster from the previous week 1.
  • Week 2 will pull the employee roster from the previous week 2.
  • Week 3 will pull the employee roster from the previous week 3.
  • Week 4 will pull the employee roster from the previous week 4.
  • Week 5 will pull the employee roster from the previous week 5.

Are there additional guidelines for weekly reporters?

• Benefits MUST be reported in the week they are earned, NOT the week the employee payroll check is issued.
• If a week is split between two months, the hours should be reported separately under the appropriate week for each respective work month.
• If your firm chooses not to split the hours between the two months, be sure to subscribe to the SAME method each month and remain consistent.
  • For example: The number of weeks determined to be in a month is based off the number of Fridays in that month. Therefore, April would have four weeks. May would have five weeks. Etc.
  • Again, when there is a rate change the hours must be divided.
• Benefits for each week should be reported at the close of that week, not accumulated and paid all at once at the end of month.
• Five (5) reporting weeks per month will always be provided. For a four (4) week work month, file a zero report for the 5th week by clicking the “Zero Hour” button to the far left of the work month.
• If you are currently reporting weekly and would like to report monthly please contact the benefit office immediately and we will update your account in ePR Live.

Are there reporting differences for non-bargaining employees?

• The hours entered should be the hours used for health and welfare coverage.
• Gross wages will not automatically calculate and must be entered.
  • The NEBF Cap Calculation must be applied for non-bargaining employees whose monthly gross payroll is more than the NEBF Cap.
    • NEBF Cap Calculation:
      • 40 hours x JW Rate x 52 weeks / 12 months
    • Be sure to update the Cap when the JW rate changes.
• All fields can be overridden.
• The system will not create an error if an incorrect rate is used (non-bargaining only).
• Be careful when there are rate changes if manually entering benefits.

How do I review the agreement rates?

1. Click on “Payroll Reporting” > “Review Agreement Rates.”
2. Select the applicable Agreement.
3. Enter the Work Month (MM/YYYY).
4. Click “Refresh.”