Benefit Reporting

Payroll Reporting FAQ

EPR Login

How do I manually file a payroll report?

  1. Click on “Payroll Reporting” > “File Payroll Reports.”
  2. Select “Due Reports.”
  3. Click on the applicable work month and reporting agreement.
    • Add Employees.
      • Select employee from drop down list and click “Add.”
    • Classify Employees
      • All wage and benefits are determined by classification.
    • Enter Hours Worked.
    • Enter Gross Wages (optional).
      • If gross wages are not entered they will calculate at the base wage rate of the classification times the hours entered when updated.
  4. Click the “Update” button to calculate benefits.
    • 401(k) contributions (Local #271 Only):
      • Do not automatically calculate and must be entered manually.
      • Are strictly employee elected.
      • Vary in percentage based on the employee election.
      • Are based on gross wages only and do not include vacation.
  5. Click “Checkout.”
  6. Click “Print Invoices” to prints an invoice and remittance instructions to mail a check.
    • For Local #271 only:
      • The invoice total includes the vacation benefit.
      • The remittance total displays the actual amount due.
  7. Click “Submit Report” to move report from “Due Reports” to “Completed Reports.”

How do I print my invoice prior to submitting my payroll report?

  1. Download Report.
    • Downloads Report to Excel.
  2. Print Invoices.

How do I upload a payroll report?

  1. Uploading is recommended for 50 employees or more.
  2. Click on “Payroll Reporting” > “File Payroll Reports.”
  3. Select “Due Reports.”
  4. Click on the applicable work month and reporting agreement.
    • Under “Tasks.”
    • Download the template for correct formatting.
      • Enter required information:
        • First name.
        • Last name.
        • SSN.
        • Classification.
        • Sub-Classification.
        • Hours worked.
        • Gross wages (optional entry).
      • Enter employee elections (optional entry):
        • Union dues
        • 401 (k) contributions (IBEW Local #271 Only):
          • Will not automatically calculate and must be entered manually.
          • Are strictly employee elected.
          • Vary in percentage based on the employee election.
          • Are based on gross wages only and do not include vacation.
      • Save the upload file as a “.csv”
    • Click on “choose file.”
      • Select the saved csv file.
      • Click “upload.”
    • Click “Checkout.”
    • Click “Print Invoices” to prints an invoice and remittance instructions to mail a check.
      • For benefits reported in IBEW Local #271, the remittance instructions display the correct payment amount (vacation is not included).
    • Click “Submit Report.”
      • Moves report from “Due Reports” to “Completed Reports.

What are some of the advantages of uploading my payroll report?

What fields can I override for bargained employees?

What are the employer eligibility requirements to pay by EFT?

How do I pay by EFT?

  1. Meet Requirements to pay by EFT.
  2. Complete a “KECF EFT Authorization Agreement.”
  3. Complete “Manage your EFT settings.” 
  4. At “Checkout” under “Electronic Payments” mark the checkbox under “Pay Now” for each benefit to be paid by EFT.
  5. Click “Next” to move to the payment receipt screen.
  6. Click “Submit Report.”
    • ​The status of the filed payroll report will change from “submitted” to “processed” when payment is transmitted; however, payments are recorded as received the date the EFT payment clears the account provided by the employer.  A minimum of three (3) days should be allowed for an EFT submission to clear.
    • In the case an electronic payment for fringe benefits is declined due to insufficient funds, the chapter will immediately notify the employer that a check is required for fringe benefit payment.  If the insufficient funds result in late payment, liquidated damages and interest could apply.
  7. Click “Print Instructions” prior to submittal to print an invoice.

How do I view completed reports?

  1. Click on “Payroll Reporting” > “File Payroll Reports.”
  2. Click “Completed Reports.”
  3. Select a date in the applicable “Work Month.”
  4. Click “Get Reports.”
  5. Click on the applicable work month and reporting agreement.
    • Retract.
      • Retract reports to be edited.
      • Not available once the report has been processed (payment applied).
      • Once Retracted, report must be resubmitted.
    • View Payment Coupons.
      • Prints an invoice and remittance instructions.
      • For benefits reported in IBEW Local #271, the remittance instructions display the correct payment amount (vacation is not included).
    • Download this report as entered.
      • Downloads report to excel.

What is subsequent reporting?

Are there additional guidelines for weekly reporters?

Are there reporting differences for non-bargaining employees?

How do I review the agreement rates?

  1. Click on “Payroll Reporting” > “Review Agreement Rates.”
  2. Select the applicable Agreement.
  3. Enter the Work Month (MM/YYYY).
  4. Click “Refresh.”